PARISH COUNCIL REF: HSPC/20/FoI/060320 AND REF: HSPC/20/FoI/020522
DISCLOSURE LOG
FREEDOM OF INFORMATION REQUEST – HACONBY & STAINFIELD PARISH COUNCIL
REF: HSPC/20/FoI/030520
Letter to Parish Council 3 May 2020:
SECOND FREEDOM OF INFORMATION REQUEST
Thank you for your response of 20th April to my Freedom of Information Request of 6th March. I reiterate the request in my email of 7th April for a copy of the reply from Lincolnshire Association of Local Councils to your request for advice as to how to respond to my original Freedom of Information inquiry.
I also request a copy of the letter dated 13rd January 2020 from the SKDC Planning Enforcement Officer regarding an alleged breach of planning control – as referenced in your minutes of the Parish Council meeting of 15th January 2020.
As you will be aware, the names and contact details of people acting in the course of their employment or public office are not personal data. I appreciate you may need to redact personal data from these letters if they mention specific residents in their personal capacity, but that should not prevent you from sharing copies.
Parish Council Email covering Letter 18 May 2020:
Thank you for your email of 3rd May 2020. The Council’s response to your second FoI request is attached.
The Council wishes to point out that a formal FoI request requires a formal response. The Council must respond as required by FOIA, which entails research, consultation and approval. This is time-consuming for a small Council.
The Council tries to be as transparent as it can be to meet its commitments under the model publication scheme. It will respond as quickly and as fully as it can to requests for information, and is always happy to discuss queries and matters of interest. Ideally, requests, responses and discussions will be informal and friendly. And if the reasons or context for requests for information are known, the Council will try to tailor its response accordingly.
Parish Council Letter 18 May 2020
Freedom Of Information Request
Our Reference: HSPC/20/FoI/030520
Thank you for your letter of 3 May 2020 requesting the following information, which was treated as a request for information under the Freedom of Information Act 2000 (FOIA). The Council’s response is noted on each request.
A copy of the reply from Lincolnshire Association of Local Councils to your request for advice as to how to respond to my original Freedom of Information inquiry – provided and enclosed overleaf.
A copy of the letter dated 13rd (sic) January 2020 from the SKDC Planning Enforcement Officer regarding an alleged breach of planning control – as referenced in your minutes of the Parish Council meeting of 15th January 2020 – provided and attached (200113- Breach_of_Planning_Control-Ltr_H&SPC-SKDC_CD).
Your FOI request will be recorded on a FOI disclosure log which will be published on the Haconby and Stainfield Parish Council website in due course. If you are not satisfied with this response or you wish to complain about any aspect of the handling of your request, then you should contact the Council in the first instance. If informal resolution is not possible and you are still dissatisfied, you may make a complaint to the Information Commissioner under the provisions of Section 50 of the Freedom of Information Act.
The Information Commissioner’s website is at http://www.ico.org.uk, and can be contacted at: On-line: https://ico.org.uk/make-a-complaint/ By telephone: 0303 123 1113 / Fax: 01625 524510 By post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF (the Information Commissioner's Office asks that you make contact online where possible and do not correspond by post)
Enclosure:
From: (Ewan Robson (Director IG Compliance Ltd, for LALC))
Sent: 25 March 2020 09:07
To: radw57@aol.com Cc: (LALC)
Subject: FW: Request for Advice: Haconby & Stainfield Parish Council - Freedom of Information Request
Hi Richard As discussed please see my ideas. I have also spoken to another expert and she has confirmed that you could use Section 40(2) for questions 1 & 2. There are risks behind this so as stated I would recommend seeking advice from the ICO.
1. A copy of the claim served upon the Council.
a. The council can confirm that it has approached the regulatory authority for further advice on this matter
2. A copy of the judgement made against the Council.
a. The council can confirm that it has approached the regulatory authority for further advice on this matter
3. A breakdown of all legal costs and expenses incurred by the Council in defending this claim.
a. No information held
4. Details of / copies of policies, protocols or training put in place since December 2019 to ensure Councillors and the Council conduct themselves / operate in a manner which will prevent any further illegal conduct in future.
a. Discussion around advice will be discussed at the next closed session
5. A copy of the Council’s code of conduct and/or standards policy for councillors.
a. As attached. (you need to attach the relevant code/policy)
Kind regards,
Ewan
Ewan Robson Director IG Compliance Ltd
