2026 Minutes of Meetings

HACONBY & STAINFIELD PARISH COUNCIL
PARISH COUNCIL MEETING 4 SEPTEMBER 2026 AT 7.15 PM
HARE AND HOUNDS PUBLIC HOUSE, HACONBY
NOTES

Present: Cllrs R Dixon-Warren (Chairman), B Blackbourn (Vice Chairman), J Fielding, R Fielding and D
Winn.
LCC: No representation SKDC: Cllr K Abel Clerk: Mrs R Hartley Public: Three members attended.
Public Forum. Expressions of general interest in Parish matters and, particularly, the proposal to construct a
National Grid pylon line construction through the Parish.
1. Chairman’s Remarks. RDW welcomed everyone to the meeting. It was minuted that Parish Council
meetings take place in the Hare and Hounds because St Andrew’s Church has been deemed not suitable.
No alcohol is served or present.
2. Co-option. Council to co-opt Mrs Sarah Morris – RESOLVED: JF proposed, DW seconded, agreed.
Declaration of Office and DPI Forms to follow.
3. Apologies. None.
4. Declarations of Interest and Requests for Dispensations. RDW – member of the PCC. BB –
relatives with interests in Parish Land. Dispensation(s) agreed if required.
5. Last Meeting. Notes of meeting on 17 Jul 26 – RESOLVED: RF proposed, MD seconded, approved
unanimously as Minutes. No actions from last meeting arising.
6. External Updates. LCC, SKDC, Police and Parish updates:
a. LCC: Not in attendance.
b. SKDC – Cllr Abel: ongoing conversations with regards to County Council divisions, ongoing
HMO situation in Grantham concerning asylum seekers.
c. Police: Not in attendance. RDW commented on Lincs Police working hard to overcome HMI
inspection report. Afternote: see
https://www.lincs.police.uk/news/lincolnshire/news/2026/sep/the-future-is-bright-how-lincs-2030-
is-transforming-policing-in-lincolnshire/. DW commented on Neighbourhood Alert and expressed
a view on how good it is as an information source. Brief discussion regarding Lincs Alert and
how to access it.
d. Parish: Another water leak in Chapel Street, same place as before.
7. Clerk’s Report. ICO – RH to contact ICO and enquire what the Council needs to sign up to, in order
to keep data safe as required by GDPR. Expected to cost approximately £35 – £45 per year.
8. Financial Matters.
a. Financial Report.
i. Unity Trust Banking Online. RESOLVED: JF proposed, RDW seconded update to online
banking with Unity Trust, approved.
ii. Invoices for Payment. Two cheques for JKCS. RDW send details to RH.
9. Planning Matters. Two submissions – no Council comment or action required:
a. Application S26/1321. Submission of details in relation to conditions 3 (Archaeology) 4
(Biodiversity Mitigation and Enhancement Plan), 5 (Soft Landscaping) and 6 (Materials) of
S26/0629 (Construction of 3 bed self-build detached single storey dwelling). 21 Chapel Street.
Discharge of Conditions (Planning)
b. Decision Notice: S26/1186. Planning Permission Granted: Proposed single storey front/rear
extension and internal alterations. 11 Church Street Haconby Lincolnshire PE10 0UJ.
10. Correspondence.
a. General Correspondence. None.
b. Specific Correspondence.
- Public Path Diversion Order – 24 Jul 26. Notice posted until 28 Aug 26.
- LALC E-News 14 Aug 26.
- LCC 19 Aug 26 – bid for winter salt bag. Deadline 30 Sep 26. Salt container on the green.
General feeling that there is no need to bid for winter salt.
- LEP&BCS 07 Jul 26 – Community Resilience Exercise 9 Sep 26. No volunteers for this or
Community Emergency Resilience Team (CERT) to develop Parish Emergency Plan. RF
“voluntold” by JF to write it!!! RDW to send documents to RF. DW talked about possible ‘El
Nino’ storms, trees down and contact numbers for the clearing of roads in such cases. RDW
noted that the Parish can cope with anything short of a catastrophe.
- Member of public requested that village drains are cleared prior to winter. It was reiterated
that this has been raised with LCC, which is having problems with contractors.
11. Parish Matters.
a. Pluvial Flooding Event 27 Aug 26. RDW briefed that nearly all drains along Main Street and
some at eastern end of Chapel were blocked. Rapid residents’ action cleared drains around the
‘green’. RDW has sent report and photos to Cllr Hill (LCC) and requested early assistance to
sort out this long ongoing problem with blocked drains.
b. Challenge Correspondence – 2024 AGAR. PKF Littlejohn invoice for £40 awaited.
c. National Grid Pylons Project – Stage 2 Pre-Application Consultation.
i. Selective posting of notices for landowners around the Parish, leaflets to some residents and
emails to Parish – a far from comprehensive distribution of information. Clear indication that
route for pylons selected runs north of Haconby then doglegs south of Stainfield.
Consultation 8 Sep – 3 Nov 26. Parish Council to collate information, attend event in Morton
on 3 Oct 26 and meet to discuss to focus on response to consultation. Need to put pressure
on National Grid to hold a public consultation forum at a suitable venue in Haconby.
ii. Cllr Abel briefed on a meeting in Rippingale to discuss an application for a National Grid
substation put through as a local planning application. A L.A.N.D. template objection letter
was created.
iii. A member of the public mentioned the aesthetically pleasing ‘statue-like’ design of pylons in
Iceland.
d. Role Based Email Accounts. Parish Online has set up Parish Council email accounts for SM
and MD. RH is happy to help anyone struggling to get set up.
e. Local Government Reorganisation – Greater Lincolnshire. SKDC Petition created asking
Govt to review recent Ministerial decisions on LGR particularly in relation to the size and
practicality of councils in rural areas.
f. Parish Land. Update on tenancies.
i. No ‘plot swap’.
ii. Await confirmation of Garden Allotment aspirations in Plot 5. Parish Council to arrange
clearance of rubbish gathered adjacent to Beekeeping Allotment.
iii. Suggestion of a co-ordinated plan to brief and guide tenants on maintenance responsibilities.
iv. Layby – JF to follow up with SKDC on clearing rubbish in layby ditch, and previous
suggestion of siting CCTV to cover layby.
v. Suggestion proposing clearance of layby ditch, laying drainage pipe and covering with
backfilled earth to provide flat highways verge surface was agreed. RDW to draft and put
case to LCC requesting advice and guidance on feasibility and funding.
g. Parish Community. No points arising.
h. Parish Maintenance. BB mentioned saplings growing along western edge of Plot 1 and
obstructing maintenance of ditch – need to be removed. Discussion on replacement of tree on
Haconby ‘green’. Consensus: this being LCC highways verge, it is not a Parish Council
responsibility.
i. ICO Requirements. Covered in Clerk’s Report.
j. Succession Planning. RDW, BB and DW will step down by / at Annual Meeting in 2027. Three
vacancies will thereby be created, ideally quickly filled through prior advertisement and effective
procedures. Planning and preparation required to ensure records archived and current
information shared.
12. Closed Session. Not required.
13. Date of Next Meeting. 7.15 pm Friday 6 Nov 26 at 7.15 pm confirmed.
Meeting closed at 20:52