2025 Minutes of Meetings

11 July 2025

DRAFT MINUTES

HACONBY & STAINFIELD PARISH COUNCIL MEETING
WEDNESDAY 11TH JULY 2025 IN THE HARE & HOUNDS PUBLIC HOUSE

Present: Councillors Richard Dixon-Warren (Chairman), Brian Blackbourn (Vice Chairman),  
Jen Fielding, Rob Fielding, Dennis Sharman, David Winn

Parish Clerk – Mrs Wendy Gray

  1. Chairman’s Introduction and Announcements: Cllr RDW welcomed all to the meeting. He mentioned the need to set up a Parish contact group (following the Village Meeting on 9 July) to co-ordinate the response to National Grid’s proposal to construct an overhead pylon line through the Parish.  He also reiterated the need to update Parish Council contact list
  2. Public Questions, Comments or Representations: No members of the public attended.
  3. Apologies for Absence. None. 
  4. External Updates – LCC / SKDC / Parish Council / Police: 
    • LCC – new administration, Flood Committee amalgamated, Government spending review likely to squeeze funding for Local Government – Rural Delivery Grant removed. In Lincs, budgets for home to school transport and SEND are rocketing (more children qualifying, need to support), overspend likely. Flooding preparation ongoing in villages that flooded before. Environment Agency has insufficient funding for projects needed, coastal defences deteriorating faster than expected, consider ‘managed retreat’.
    • SKDC – July Update follows.  Will include detail on consultation for proposed pylon line.
    • Parish Council – Cllr RDW update on ongoing Anglian Water leak in Main Road.
  5. Disclosures of Interests: Cllrs RDW and DS – members of Parochial Church Council).
  6. Minutes and Matters Arising. Resolve to approve Minutes of the meeting on 11th July 2025 as a correct record and discuss matters arising. Cllr DS proposed, Cllr RF seconded, all in agreement.  No matters arising not included in Agenda.
  7. Administrative Report and Correspondence Received.  AGAR report forwarded to PKF Littlejohn – acknowledgement received – no issues raised.
  8. Invoices – Income / Expenditure / Forecast / Payments: 
    • Income / Expenditure – spreadsheet circulated to Councillors prior to meeting.  
    • Defibrillator replacement pads – Cllr RF contacted LIVES about replacement pads.  Cost £210 – Cllr RF proposed, Cllr RDW seconded, all in agreement.  
    • Noticeboard for Stainfield – need repair/replacement – cost for replacement £261.50.  Cllr RDW proposed, all in agreement. 
    • Parish Clerk – £ 291.64 (salary £241.64 and expenses £50.00).  Cllr JF proposed, Cllr seconded DS, all in agreement.
  9. Planning Applications. None. 
  10. Risk Assessment. Discussion on cutting back hedge, extending pavement on Chapel St, cleaning up bus shelter and ongoing water leak in Main Street.  Cllrs RF and JF volunteered to cut hedge and clean bus shelter, Cllr RDW to follow up on pavement with County Cllr.
  11. Business Items:
    • Parish Finance.  As discussed in Item 8.
    • Parish Land.  Invoices to be sent out.
    • Parish Guide and Emergency Plan. Ongoing.
    • Parish Community/Events.  PCC organising fundraising events in church, including Quiz Night, music and songs of Medieval Spain with De Mowbray's Musicke.  Flag raising and brief address at Haconby ‘green’ to commemorate 80th anniversary of VJ Day.
    • Grass Cutting and Community Cleaner.  Contracts working as required.
    • BDUK Rural Gigabit Voucher Scheme – Quickline.  No further updates required.
    • Transfer of responsibility for Churchyard and Maintenance.  Cllr RDW contacted SKDC – three-way meeting SKDC/PC/PCC to be arranged.
  12. Any Other Business / Public Responses. None.
  13. Date of Next Meeting: 12th September 2025 in the Hare & Hounds Public House.
  14. Closed Session: No requirement to go into Closed Session.