Thursday 5th May
28th April 2022
HACONBY & STAINFIELD PARISH COUNCIL
ANNUAL MEETINGS ON THURSDAY 5th MAY 2022
AT THE HARE & HOUNDS PUBLIC HOUSE, HACONBY
ANNUAL PARISH MEETING – 7:00 PM
AGENDA
1. Chairman’s Introduction.
2. Public Questions, Comments or Representations.
3. Apologies for Absence.
4. Minutes. To resolve that the minutes of the meeting of the APM held on 28th April 2021 be agreed and signed as a correct record.
5. Reports:
a) Chairman’s Report for 2021-22
b) Annual Accounts 2021-22
1) Approve Annual Governance Statement
2) Consider Accounting Statements
3) Resolve to approve Accounting Statements
4) Sign and date Accounting Statement – Chairman
6. Conclusion.
HACONBY & STAINFIELD PARISH COUNCIL
ANNUAL MEETINGS ON THURSDAY 5th MAY 2022
ANNUAL PARISH COUNCIL MEETING FOLLOWING THE APM
AGENDA
1. Election of Chairman.
2. Chairman’s Declaration and Acceptance.
3. Election of Vice Chairman.
4. Co-option of New Councillor
5. Receipt of Declarations of Acceptance of Office by Members.
6. Declarations of Interest.
7. Minutes. To resolve that the minutes of the meeting of the APCM held on 28th April 2021 be agreed and signed as a correct record.
8. Review of Committees.
a) Responsibilities.
b) Terms of Reference.
c) Members.
9. Review Inventory of Land and Assets.
10. Appoint Representatives to Outside Bodies.
11. Consider Payment of Annual Subscriptions.
a) LALC.
b) Black Sluice.
c) Insurance.
12. Adopt / Review Governing Documents.
a) Parish Information and Policy Guide, including Code of Conduct, Standing Orders and Policies.
b) Parish Emergency Plan
13. Forecast of Meetings 2022-2023.
14. Conclusion.
HACONBY & STAINFIELD PARISH COUNCIL
ANNUAL MEETINGS ON THURSDAY 5th MAY 2022
PARISH COUNCIL MEETING FOLLOWING APM AND APCM
AGENDA
1. Chairman’s Introduction and Announcements.
2. Public Questions, Comments or Representations. Members of the public should email the Clerk with questions, comments or representations to enable research and preparation of the appropriate response, which may otherwise be deferred to the next meeting.
3. Apologies for Absence.
4. External Updates – LCC / SKDC / Parish Council / Police.
5. Disclosures of Interests.
6. Minutes. Resolve to sign Minutes of the meeting on 10th March 2022 as a correct record.
7. Matters Arising from the Minutes.
8. Administrative Report and Correspondence Received.
9. Invoices. Discuss and resolve payment and ratification as required.
10. Planning Applications. Update, discuss and resolve action as required.
11. Business Items – update, discuss and resolve action as required:
a. Casual Vacancies.
b. Parish Budget 2022-23.
c. Parish Land.
d. Parish Maintenance.
e. Parish Operating Procedures / Workstreams.
12. Internal Updates – HM Platinum Jubilee / Churchyard / Broadband.
13. Any Other Business. Items for next meeting and points arising from discussion for future discussion / resolution. Resolve to move into Closed Session after Item 15 if required.
14. Date of Next Meeting. Thursday 14th July at 7:15 pm in the Hare & Hounds Public House.
15. Closed Session. Discuss contingency planning and resolve action as required.