Upcoming Meeting Agenda

Agenda's APM, APCM and Normal Meeting Friday 10th May 2024

HACONBY & STAINFIELD PARISH COUNCIL

ANNUAL MEETINGS ON FRIDAY 10TH MAY 2024

AT THE HARE & HOUNDS PUBLIC HOUSE, HACONBY

ANNUAL PARISH MEETING – 7:00 PM

AGENDA

  1. Chairman’s Introduction.
  2. Public Questions, Comments or Representations.
  3. Apologies for Absence.
  4. Minutes.  To resolve that the minutes of the meeting of the APM held on 11th May 2023 be agreed and signed as a correct record.
  5. Reports:
    1. Chairman’s Report for 2023-24
    2. Annual Accounts 2023-24
      1. Approve Annual Governance Statement
      2. Consider Accounting Statements
      3. Resolve to approve Accounting Statements
      4. Sign and date Accounting Statement – Chairman
  6. Conclusion.

 

HACONBY & STAINFIELD PARISH COUNCIL

ANNUAL MEETINGS ON FRIDAY 10TH MAY 2024

ANNUAL PARISH COUNCIL MEETING FOLLOWING THE APM

AGENDA

 

  1. Election of Chairman.
  2. Chairman’s Declaration and Acceptance.
  3. Election of Vice Chairman.
  4. Vice Chairman’s Declaration and Acceptance
  5. Co-option of New Councillor
  6. Minutes. To resolve that the minutes of the meeting of the APCM held on 11th May 2023 to be agreed and signed as a corrext record
  7. Review of Committees. 
    • Responsibilities.
    • Terms of Reference.
    • Members.
  8. Review Inventory of Land and Assets.
  9. Appoint Representatives to Outside Bodies.
  10. Consider Payment of Annual Subscriptions.
    • LALC.
    • Black Sluice.
    • Insurance.
  11. Adopt / Review Governing Documents.
    • Parish Information and Policy Guide, including Code of Conduct, Standing Orders and Policies.
    • Parish Emergency Plan
  12. Forecast of Meetings 2024-2025.
  13. Conclusion.

 

HACONBY & STAINFIELD PARISH COUNCIL

ANNUAL MEETINGS ON FRIDAY 10TH MAY 2024

PARISH COUNCIL MEETING FOLLOWING APM AND APCM

AGENDA

  1. Chairman’s Introduction and Announcements.
  2. Public Questions, Comments or Representations.  Members of the public should email the Clerk with questions, comments or representations to enable research and preparation of the appropriate response, which may otherwise be deferred to the next meeting.
  3. Apologies for Absence.
  4. External Updates – LCC / SKDC / Parish Council / Police.
  5. Disclosures of Interests.
  6. Minutes and Matters Arising.  Resolve to approve Minutes of the meeting on 9th March 2023 as a correct record and discuss matters arising.
  7. Administrative report and correspondence recieved
  8. Invoices. Update on Income / Expenditure / Forecast, resolve / ratify payments as required.
  9. Planning Applications. Update, discuss and resolve action as required.
  10. Risk Assessment.  Update, discuss and resolve action as required.
  11. Business Items:
    • Parish Finance.  Update, discuss and resolve action as required.
    • Parish Land.  Update, discuss and resolve action as required.
    • Parish Guide and Emergency Plan.  Update, discuss and resolve action as required.
    • Parish Community / Events.  Update, discuss and resolve action as required.
    • Grass Cutting and Community Cleaner.  Update.
    • BDUK Rural Gigabit Voucher Scheme – Quickline. Update.
    • Transfer of Responsibility for Churchyard Maintenance.  Update.
  12. Any Other Business. Items for next meeting and issues/points arising from discussion for future discussion / resolution.  Resolve to move into Closed Session as item 14 if required.
  13. Date of Next Meeting.  Friday 12th July at 7:15 pm in the Hare & Hounds Public House.
  14. Closed Session.  Discuss contingency planning and resolve action as required.