Upcoming Meeting Agenda

5th May 2023

HACONBY & STAINFIELD PARISH COUNCIL

ANNUAL MEETINGS ON THURSDAY 11TH MAY 2023

AT THE HARE & HOUNDS PUBLIC HOUSE, HACONBY

ANNUAL PARISH MEETING – 7:00 PM

AGENDA

1. Chairman’s Introduction.

2. Public Questions, Comments or Representations.

3. Apologies for Absence.

4. Minutes.  To resolve that the minutes of the meeting of the APM held on 5TH May 2022 be agreed and signed as a correct record.

5. Reports:

1. Chairman’s Report for 2022-23
2. Annual Accounts 2022-23

1. Approve Annual Governance Statement
2. Consider Accounting Statements
3. Resolve to approve Accounting Statements
4. Sign and date Accounting Statement – Chairman

6. Conclusion.

HACONBY & STAINFIELD PARISH COUNCIL

ANNUAL MEETINGS ON THURSDAY 11TH MAY 2023

ANNUAL PARISH COUNCIL MEETING FOLLOWING THE APM

AGENDA

1. Election of Chairman.

2. Chairman’s Declaration and Acceptance.

3. Election of Vice Chairman.

4. Co-option of New Councillor

5. Receipt of Declarations of Acceptance of Office by Members.

6. Declarations of Interest.

7. Minutes. To resolve that the minutes of the meeting of the APCM held on 5th May 2022 be agreed and signed as a correct record.

8. Review of Committees. 

1. Responsibilities.
2. Terms of Reference.
3. Members.

9. Review Inventory of Land and Assets.

10. Appoint Representatives to Outside Bodies.

11. Consider Payment of Annual Subscriptions.

1. LALC.
2. Black Sluice.
3. Insurance.

12. Adopt / Review Governing Documents.

1. Parish Information and Policy Guide, including Code of Conduct, Standing Orders and Policies.
2. Parish Emergency Plan

13. Forecast of Meetings 2023-2024.

14. Conclusion.

HACONBY & STAINFIELD PARISH COUNCIL

ANNUAL MEETINGS ON THURSDAY 11th MAY 2023

PARISH COUNCIL MEETING FOLLOWING APM AND APCM

AGENDA

1. Chairman’s Introduction and Announcements.

2. Public Questions, Comments or Representations.  Members of the public should email the Clerk with questions, comments or representations to enable research and preparation of the appropriate response, which may otherwise be deferred to the next meeting.

3. Apologies for Absence.

4. External Updates – LCC / SKDC / Parish Council / PCC/Police.

5. Disclosures of Interests.

6. Minutes and Matters Arising.  Resolve to approve Minutes of the meeting on 9th March 2023 as a correct record and discuss matters arising.

7. Administrative Report and Correspondence Received.

8. Invoices. Update on income/Expenditure, resolve payments and ratification as required.

9. Planning Applications. Update, discuss and resolve action as required.

10. Risk Assessment.  Update, discuss and resolve action as required.

11. Business Items:

1. Coronation HM King Charles III 6th May 2023.

2. Parish Finance.  Update, discuss and resolve action as required.

3. Parish Land.  Update, discuss and resolve action as required.  To include Countryside Stewardship Capital Grant Scheme.

4. Parish Guide and Emergency Plan.  Update, discuss and resolve action as required.

5. Grass Cutting and Community Cleaner.  Update.

6. BDUK Rural Gigabit Voucher Scheme – Quickline. Update.

7. Transfer of Responsibility for Churchyard Maintenance.  Update.

12. Any Other Business. Items for next meeting and issues/points arising from discussion for future discussion / resolution.  Resolve to move into Closed Session as item 14 if required.

13. Date of Next Meeting.  Thursday 6th July at 7:15 pm in the Hare & Hounds Public House.

14. Closed Session.  Discuss contingency planning and resolve action as required.